Procedure for committee meetings

1.      Committee meetings must be held in accordance with clause 14 of the Flinders Archaeological Society Constitution.

2.      Only current members of the Executive and General Committees may attend and vote at committee meetings.

3.      Business to be discussed at committee meetings includes:

3.1   Financial status of the Society, including merchandise and events;

3.2   The Society’s membership tally;

3.3   Future events, including financial and logistical feasibility;

3.4   Reporting on recent and upcoming events;

3.5   Updates and changes to Society policy and procedures;

3.6   Matters that have been made apparent from the membership base; and

3.7   Other matters that might impact on the running of the Society.

4.      Decisions requiring a change/changes to the constitution are not considered final until they have been accepted during a General Meeting, and in accordance with the constitution.

Procedure for open meetings

1.      Only current Fee-paying, Associate and Honorary Life Members of the Flinders Archaeological Society may attend open meetings.

2.      Members may submit items of discussion to be included on the agenda, provided they will attend the meeting and lead the discussion.

3.      Notice for the open meeting, including the agenda, must be given at least five (5) academic days prior to the meeting.

4.      At least three (3) members of the Executive or General Committees must attend an open meeting.

5.      One (1) of the Executive or General Committee members must chair the meeting and another must keep the minutes.

6.      Minutes of the open meeting must be distributed to all members following the meeting.

7.      Business to be discussed at open meetings includes:

7.1   Update on the current situation of the Society;

7.2   Reports from subcommittees;

7.3   Establishing new subcommittees; and

7.4   Brainstorming for future events, merchandise and other endeavours.

8.      Decisions requiring formal committee approval are not considered final until they have been accepted during an executive meeting or committee meeting, and in accordance with the constitution.

Leave a Reply

Your email address will not be published. Required fields are marked *